29.2.5 Travel by Non-University Employee

The University's Travel Policy shall be extended to cover external members of the Board of Governors, Board of Counselors and their Committees when they are attending scheduled meetings of these bodies or when they are otherwise engaged on official Board business requiring travel from their usual residence or place of work. The university will also pay the travel costs of other non-employees (job applicants, lecturers, volunteers, and other visitors, students etc.) when approved by travel approver(s) indicated in the table [Link]. Generally, non-employees traveling for the University are required to comply with this policy.

29.2.5.1 In case of an independent contractor, travel expenses should be part of the overall fee reflected on the vendor’s invoice, which should indicate the cost of travel.

29.2.5.2 In case of guest lecturers at OIST workshops, please follow the guidelines.