29.2.4 Expenses Incurred by Accompanying Spouse or Personal Guest
Generally, the expenses of a spouse, family, or other accompanying person of the business traveler are not reimbursable.
126.96.36.199 Exceptions may be granted with the approval of the President if one of the following conditions is met:
The spouse, family, or other accompanying person of the business traveler has any significant role in the proceedings; or
- The spouse or other accompanying person of the business traveler is involved in fund- raising activities.
188.8.131.52 This exception is only available if
the spouse or other accompanying person is registered on the travel request,
the business purpose for the spouse or other accompanying person is stated, and
the expense of the accompanying person and the business traveler expenses is clearly specified and demonstrated on the Authorization for Payment.
184.108.40.206 Exceptions stipulated in Business Travel Support Program for child -rearing employees, students, and invited guests may be granted with the approval of the Vice President for Human Resource for the program.