27.5.4 Initial budget request by Budget Supervisors (PEREX, OPEX AND CAPEX)

​27.5.4.1 Personnel plan and salaries budgeting
Budget Supervisors must submit their personnel plan for the coming year  at the time of the first budget compilation, after careful review of current internal situation and staff availability and expected workload for next fiscal year.

The estimate of corresponding salaries shall be made by the Gender Equality and Human Resource Development Division on the basis of this information.

After consolidation, in accordance with the same procedure applicable to the University budget in general, the Vice President for Human Resource shall conduct compilation and consult with the Vice President for Financial Management concerning the PEREX budget under the supervision of the Secretary General, with necessary adjustment being reviewed by the Secretary General and the Executives and with the final decision being made by the President.

27.5.4.2 Capital expenditure (CAPEX) plan – Research equipment and software
The Provost shall collect and compile requests of faculty members and other persons concerned on the CAPEX plan for research equipment and software for research use purpose. The Vice President for Information Technology shall collect and compile requests of faculty members and other persons concerned on the CAPEX plan for IT and software for office use purpose. The Provost and the Vice President for Information Technology shall consult on the provision and management of software as necessary.

In order to avoid unnecessary duplication of research equipment/software and to maximize sharing, research equipment/software purchases and renewal plans shall be reviewed for equipment with purchasing costs of JPY 5M or more.

Equipment purchase requests must include the direct cost and other ancillary costs such as laboratory fitting cost, maintenance cost, additional personnel cost etc.

The CAPEX for those other than research equipment, IT and software shall be compiled by the Financial Management Division and incorporated into the budget compilation together with the CAPEX for research equipment, IT and software and adjusted by the Vice President for Financial Management under the supervision of the Secretary General and determined by the President.