27.5.9 Budget execution in ERP system

All financial transactions have to be recorded in the ERP system.

27.5.9.1 “Before the fact” ERP system entry
Execution of budget, in principle, has to be recorded in the ERP system prior to the actual action of execution such as initiating a tender with an estimated price, signing a contract, making an order, arranging a business trip, planning an event that requires a payment  of honorarium.
The University may not accept the delivery of goods, service and/nor be able to reimburse the cost if transactions are not recorded “before the fact.”
This is necessary to allow an up to date and reliable projection of the University commitment towards its creditors.