31.5 Procedures

31.5.1 How to Request a New Position. When the need to fill a position is identified, the Hiring Executive must apply with a Personnel Requisition through the Talent Mobility Form (hereinafter referred to as “TMF”). The Hiring Executive must be accountable for identifying hiring needs, developing the job description, for the position before requesting. The Recruiting Section initiates job posting upon receiving the Personnel Requisition through TMF. [link: 31.3.1


31.5.2 Hiring Process after Selecting Candidates The Hiring Executive complete a Personnel Action through TMF to proceed with the hiring process Other related documents [link: 31.6] should also be submitted to Recruiting Section. With approval of the Hiring Executive and the Approver, the Recruiting Section, sends out the employment documents including the employment agreement to the selected candidate.


31.5.3  Background Check 

OIST Graduate University is committed to provide a safe and secure workplace to foster outstanding research environment with qualified employees. To this end, OIST may conduct Background Checks to verify academic and employment history as the condition of employment. When conducting background checks, OIST will comply with relevant Japanese laws and the University’s Policies, Rules and Procedures.  The candidate accepts an offer and signs the declaration to acknowledge Background Check. The third-party administrator contacts the candidate to obtain his/her personal information.  OIST Graduate University reviews the Background Check report and informs the candidate s of the final result.


31.5.4 Relocation

To obtain more information, consult the “Relocation Allowance Guidelines”.


31.5.5 OIST ID Card

To issue OIST ID Card, please refer to "Regulations for OIST ID Cards".

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