0.3 Responsibilities
0.3.1 Designated University officers
The following Designated University Officers are responsible for the initial review, approval, and informing of establishment new or revising PRP chapters.
When he/she establish the Regulations on the specified matters designated by PRP, he/she has the responsibility for maintaining and informing those.
When he/she establish new or revise any Regulations or PRP which contain any other Designated University Officer’s assignment, he/she has responsibility to obtain consent from them by consultation and discussion with relevant departments.
| Chapter | Title | Designated University Officer |
| 0 | About the Policies, Rules and Procedures Library | Secretary General |
| 1 | Who We Are: Founding and Governing Principles | President |
| 2 | Organization and Governance | President |
| 3 | Faculty Handbook | Dean of Faculty Affairs |
| 4 | Research Activities | Provost |
| 5 | Graduate School | Dean of the Graduate School |
| 6 | University Library | Dean of Faculty Affairs |
| 7 | Fundraising | President |
| 8 | Internal Audit | Chief Internal Audit Officer |
| 9 | Auditor's Audit | Auditors |
| 10 | Land, Buildings and Facilities | Vice president for Buildings and Facilities Management |
| 12 | Document and Record Management | Secretary General |
| 13 | Safety, Health and Environmental Protection | Secretary General Provost Vice President for Buildings and Facilities Management |
| 14 | Intellectual Property and Technology Transfer | Executive Vice President for Technology Development and Innovation |
| 15 | Name Use, Endorsements, and Use of University Logos and Trademarks | Vice President for Communication and Public Relations |
| 16 | External and Internal Communications and Public Relations |
Vice President for Communication and Public Relations University Community Services Director |
| 17 | Information Technology and Security | Chief Information Officer |
| 18 | Telecommunications Services and Devices | Chief Information Officer |
| 19 | University Events | Vice President for Communication and Public Relations |
| 20 | Health and Wellness Program |
Secretary General University Community Services Director |
| 21 | Use of university Resources |
Vice President for Buildings and Facilities Management University Community Services Director |
| 22 | Avoiding Conflicts of Interest and Security Export Control | Secretary General Dean of Faculty Affairs |
| 23 | Misconduct and Whistleblower Protection | Secretary General |
| 24 | Child Care Services | University Community Services Director |
| 25 | Campus Housing | Vice President for Buildings and Facilities Management |
| 26 | Finance and Accounting | Vice President for Financial Management |
| 27 | Budget Planning , Execution, and Monitoring | Vice President for Financial Management |
| 28 | Procurement | Vice President For Financial Management |
| 29 | Travel, meetings and related Expenses | Vice President For Financial Management |
| 30 | Human Resources | Vice President for Human Resource |
| 31 | Hiring Process | Vice President for Human Resource |
| 32 | Work Schedules and Breaks | Vice President for Human Resource |
| 33 | Leave | Vice President for Human Resource |
| 34 | Compensation | Vice President for Human Resource |
| 35 | Benefits | Vice President for Human Resource |
| 36 | Performance Evaluation | Vice President for Human Resource |
| 37 | Leaving the University | Vice President for Human Resource |
| 38 | Discipline | Vice President for Human Resource |
| 39 | Vice President for Gender Equality and Human Resource Development | Vice President for Human Resource |
| 40 | Staff Development and Awards | Vice President for Human Resource |
| 41 | Workplace Health and Safety | Vice President for Human Resource |
| 42 | University Ombudsperson | President |
| 43 | OIST University Press | CEO |
0.3.2 Any employee who are proposing to establish a new, or revise PRP chapter prepares a draft conforming to the PRP format and other requirements in 0.4.1 and ask to check to the relevant Designated University Officer. The draft agreed by the Designated University Officers shall be reviewed by Rules and Compliance Section and shall obtain approvals from required officers and employees by Documented Approval Process (kessai).
0.3.3 Any employee who are proposing to establish new or revise Regulations prepares a draft and the Document for the Approval Process (kessai) by following the procedures in 0.4.2, and shall obtain approvals from relevant Designated University Officer(s) and the Secretary General.
0.3.4 Rules and Compliance Section reviews drafts of PRP and Regulations for conformance with Laws, Bylaws, University Rules, other PRP chapters and Regulations, and checked technical details such as PRP chapter format and for spelling errors, typographical errors.
0.3.4.1 Rules and Compliance Section installs the established new or chapter that have been approved by the CEO/President in the appropriate section of the online Policies, Rules and Procedures Library immediately.
0.3.4.2 Rules and Compliance Section informs changes of PRP to School Corporation community by way of using internal websites or other relevant tools.
0.3.5 The Secretary General provides a review for content/substance for each draft of established new or revised PRP chapter or Regulation submitted as a Document for Approval Process (Kessai).
0.3.6 The CEO/President reviews and gives final approval to a draft of established new or revised PRP chapters submitted as a Document for Approval Process (Kessai).