29.3.7 Foreign Travel
Expenses incurred in foreign currencies are reimbursed in Japanese Yen (JPY) after currency conversion (29.3.7.1). Receipts in foreign languages should be translated if the type of expense is not clear otherwise.
29.3.7.1 Currency Conversion
All expenses should be recorded in JPY. The currency conversion rate applicable is the monthly average rate of the calendar month prior to the date shown on the invoice or its equivalent.
NOTE: The monthly Exchange rate is automatically registered in the ERP system. Otherwise please refer to the table provided on the Financial Management website. In case an exchange rate is not provided for the currency in which the expense occurred, please contact the Travel Expense Team of Accounting Section.
Example:
|
Date of travel |
Month of exchange rate applicable |
|
August 5th 2013 to August 27th 2013 |
July 2013 |
|
October 20th 2013 to November 8th 2013 |
September 2013 for expenses invoiced between October 20th and October 31st. October 2013 for expenses between November 1st and November 8th. |